Privacy Policy

Antarctic Developer & Publisher Ltd  Last updated: 21 December 2025

Antarctic Developer & Publisher Ltd (“we”, “our”, “the Publisher”) is committed to protecting the privacy of authors, readers, and visitors to our website: https://antarcticdeveloperpublisher.co.uk

This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the UK General Data Protection Regulation (UK‑GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

By using this website, you agree to the practices described in this Policy.

1. Data Controller

Antarctic Developer & Publisher Ltd Plymouth, United Kingdom Email: kalamo.submissions@gmail.com

We are responsible for determining the purposes and means of processing your personal data.

2. Personal Data We Collect

We only collect information necessary for editorial, administrative, and communication purposes.

2.1. Information you provide directly

Through contact forms, manuscript submissions, or direct communication:

  • Name and surname
  • Email address
  • Message content
  • Manuscripts, documents, or proposals submitted voluntarily
  • Any additional information you choose to provide

2.2. Technical and usage data

Automatically collected when you visit the site:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and interaction data
  • Cookies essential for site functionality

2.3. Data collected through third‑party services

Your data may be processed by:

  • Google reCAPTCHA (spam protection)
  • Google Maps (map display)
  • Google Fonts (typography delivery)
  • WordPress (site functionality)
  • Post SMTP + Gmail API (secure email delivery)

These services may collect technical data such as IP address, browser details, and usage patterns.

3. How We Use Your Data

We process personal data for the following purposes:

  • Managing editorial submissions and proposals
  • Responding to enquiries sent through contact forms
  • Communicating with authors, contributors, and partners
  • Ensuring website security and preventing spam
  • Maintaining and improving website functionality
  • Complying with legal and regulatory obligations

We do not use your data for automated decision‑making or profiling.

4. Legal Basis for Processing

Under the UK‑GDPR, we rely on the following lawful bases:

4.1. Legitimate interests

For:

  • Editorial communication
  • Responding to enquiries
  • Operating and securing the website
  • Evaluating manuscript submissions

4.2. Consent

When you explicitly provide it, for example:

  • When submitting a form
  • When accepting cookies (where applicable)

4.3. Legal obligation

Where we must retain certain information for regulatory or administrative purposes.

5. How Your Data Is Processed and Transmitted

5.1. Email delivery via Post SMTP + Gmail API

When you submit a form, your message is transmitted securely using:

  • Post SMTP (technical intermediary)
  • Gmail API, provided by Google Ireland Ltd

Google processes the data solely for the purpose of delivering the message. Emails are received at: kalamo.submissions@gmail.com

5.2. Google services

We use:

  • Google reCAPTCHA to prevent spam
  • Google Maps for location display
  • Google Fonts for website typography

These services may process technical data such as IP address and browser information.

Google Ireland Ltd acts as a processor under appropriate contractual safeguards.

6. Data Retention

We retain personal data only for as long as necessary for:

  • Editorial evaluation
  • Communication with authors and visitors
  • Compliance with legal obligations
  • Administrative record‑keeping

Manuscripts not selected for publication may be deleted after evaluation unless otherwise agreed with the author.

7. Sharing of Personal Data

We do not sell, rent, or trade personal data.

We only share data with:

  • Google Ireland Ltd (email delivery, security, and technical services)
  • Essential service providers required for website hosting and functionality

We do not share manuscripts with third parties without explicit consent.

8. International Data Transfers

Some data processed by Google may be transferred outside the UK. Such transfers are protected by:

  • Standard Contractual Clauses (SCCs)
  • UK Addendum
  • Other safeguards required by UK‑GDPR

9. Your Rights

Under UK‑GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise your rights, contact: kalamo.submissions@gmail.com

10. Security Measures

We implement technical and organisational measures to protect your data, including:

  • Secure HTTPS encryption
  • Spam protection (reCAPTCHA)
  • Secure email transmission via Gmail API
  • Regular security updates
  • Hosting security measures
  • Access controls within WordPress

No method of transmission is entirely risk‑free, but we take reasonable steps to safeguard your information.

11. Cookies

Our use of cookies is detailed in our Cookie Policy, generated through Complianz. You may manage your cookie preferences at any time via the cookie banner.

12. Links to External Websites

Our website may contain links to external sites. We are not responsible for their content or privacy practices. We encourage you to review their privacy policies.

13. Changes to This Policy

We may update this Privacy Policy to reflect legal, technical, or operational changes. The date of the latest revision will always appear at the top of the page.

14. Contact

For questions about this Policy or your personal data, contact:

Antarctic Developer & Publisher Ltd Email: kalamo.submissions@gmail.com